Agenda and minutes

Regulatory Committee
Tuesday, 2nd March, 2010 6.30 p.m.

Venue: Council Chamber, Runcorn Town Hall. View directions

Contact: Gill Ferguson on 0151 471 7394 or e-mail  gill.ferguson@halton.gov.uk 

Items
No. Item

21.

Application for a premises licence on land at Daresbury pdf icon PDF 113 KB

Minutes:

          The Committee met to consider an application which had been made under section 17 of the Licensing Act 2003 for a premises licence in relation to the above premises.

 

          The hearing was held in accordance with the provisions of section 18 Licensing Act 2003 and the Licensing Act (Hearings) Regulations 2005.

 

          At the commencement of the hearing the Committee were advised that certain conditions proposed by the Police and the Council’s Environmental Health, Building Control and Enforcement Division had been amended to improve clarity and to avoid duplication. Certain additional conditions were also proposed by the applicant and the above responsible bodies: a comparison between the proposed conditions as set out in the agenda for the hearing and those set out below tracks the relevant details. The Applicant confirmed that the conditions, as amended, were agreed.

 

          The Committee heard representations in person on behalf of:

 

1.     The Applicant C I (Events) Ltd were represented by Simon Taylor of   Freeth Cartwright LLP Solicitors who was accompanied by Jim Griffiths (Applicants acoustic expert) and Jim King

 

2.     Cheshire Constabulary were represented by Superintendent Ged Manley,  Paul Draycott Police Licensing Officer and Nicola Linder

 

3.     Halton Borough Council’s Environmental Health, Building Control and Enforcement Division were represented by Yeemay Sung Environmental Health Manager, Wendy Salisbury Principal Environmental Health Officer and Stephen Rimmer Divisional Manager Highways.

 

4.     Mr Owen on behalf of Daresbury Parish Council and Mr Priestner as interested parties

 

          The Applicant began by outlining the nature and background to the application.

 

          Cheshire Constabulary confirmed that the fundamental objections set out in their representations had been resolved and were withdrawn subject to the imposition of the agreed conditions. 

 

          Halton Borough Council’s Environmental Health, Building Control and Enforcement Division had not objected to the grant of a 3 year licence but  proposed a number of conditions should a licence be granted for the 3 year period.

 

          Mr Owen elaborated the points raised in his written representation (reference number 17).

 

          Mr. Priestner elaborated on the points raised in his written representation (reference number 23).

 

          The Committee raised a number of questions which were put to the parties throughout the hearing.

 

          The Committee considered all of the written relevant representations from interested parties that had been made.

 

          Letters making representations had been received from 28 interested parties (total 33 people). A further 1 representation was made by a person outside of the vicinity of the site and 5 representations were received following the expiry of the period for representations and were not considered to be interested parties. The Committee had been provided with copies of all representations prior to the hearing and were advised that the precise calculation of numbers was irrelevant: there was a range of methods available. The vicinity of the site had been determined to be the area enclosed within a radius of 1.5 miles from the site (or just over 7 square miles).  The representations had been placed on the application file and copies had been forwarded to the applicant and to  ...  view the full minutes text for item 21.

Creamfields Agenda Item 2 March 2010 pdf icon PDF 113 KB

Key Dates – Table 1

 

COLUMN 1

KEY DATE

COLUMN 2

Information  or arrangement required

 22 February

 The Premises Licence Holder shall notify Halton Borough Council and Warrington Borough Council and Cheshire Police of intention to operate a planned “Creamfields” major public event.

21

March

The Premises Licence Holder shall appoint a competent traffic management company experienced in organising similar events and shall consult with Halton Borough Council on the proposed plan

29 March

The Premises Licence Holder shall consult with Halton Borough Council, Cheshire Police and the Highways Agency on traffic management and traffic management plans

29 March

The Premises Licence Holder shall submit to the Halton Borough Council and Cheshire Police event operating plan and site plan.

29 March

The Premises Licence Holder shall supply a Sound Report to Halton Borough Council

29 March

The Premises Licence Holder shall submit the draft Security and Stewarding Plan to the Cheshire Police for consultation.

24 April

The Premises Licence Holder shall supply to, Halton Borough Council, the first draft of Traffic Management Plan (on CD in PDF format or paper copies) drawn up by the appointed traffic management company.

24 April

The Premises Licence Holder shall advise Highways and Transport Department of Halton Borough Council of any temporary traffic orders they seek to be imposed.

12 July

The Premises Licence Holder shall supply the final Traffic Management Plan that has been agreed by Highways Department of Halton Borough Council & the Highways Agency & Cheshire Police.

12 July

The Premises Licence Holder shall supply a road cleaning programme to Halton Borough Council’s Highways Department.

9 August

The Premises Licence Holder shall supply to Halton Borough Council

       Full details of all temporary structures (including all structural plans and calculations) i.e. tents, marquees, stages, fencing and stage barriers to be submitted to Building Control Dept.

       Risk assessments completed on emergency fire cover arrangements for the Arena, Campsite and Car Park areas.

       Plan of the arena showing access and egress points. Position of all structures in the arena area.

       Plan of any onsite campsites showing all access routes, fire lanes etc.

       Plan of all car parks showing access and egress routes.

       Details and risk assessments of any proposed special effects, pyrotechnics, lasers, ‘bomb tanks’,smoke machines, strobes or firework displays.

       Details of any LPG usage.

       Submission of a detailed security plan for the duration of the event.

       Submission of detailed site plans. The plans will clearly show all access/egress points, on site access roads, temporary structures/buildings and on site facilities.

       Submission of plans, to be agreed with Environmental Health division of the licensing authority, relating to the following: i) The provision of sanitary accommodation throughout site. ii) The collection and disposal arrangements for litter, refuse and other waste arising throughout the site. iii)  Control of noise levels and the intended monitoring arrangements throughout event.

       Submission of the names and address of all authorised food vendors.

 

9 August

The Premises Licence Holder shall submit a “Final” Event Management Plan. Any amendments to the plan shall only be carried out with the consent of Halton Borough Council.

9 August

The Premises Licence Holder shall provide details of any vendors proposing to offer ear piercing, tattooing or other form of skin piercing on the licensed site to Halton Borough Council (Environmental Health).

18 August

The Premises Licence Holder shall ensure that all traffic management signage is checked at the Traffic Management Contractors depot.

20 August

Plans identifying the location of the drinking water points throughout the site shall be submitted by the Premises Licence Holder to Halton Borough Council.

20 August

 

The Premises Licence Holder shall confirm the Final Site Plan for the entire site. This plan will show all parts of the site, including all access/egress points, on site access roads, temporary structures/buildings, on site facilities and campsites. Any amendments to the plan shall only be carried out with the consent of Halton Borough Council.

20 August

The Premises Licence Holder shall start to install main event signage.

26 August 2010

25 August 2011

23 August 2012

The Premises Licence Holder shall organise and facilitate an on site inspection by representatives of the licensing authority.

 

26 August 2010

25 August 2011

23 August 2012

The Premises Licence Holder shall confirm th+at the erection of all temporary structures have been “signed off” by each of the competent site erectors.

27 August 2010

26 August 2011

24 August 2012

The Premises Licence Holder shall ensure that all event road signage will be installed and ready to be put in place for all identified traffic management.

Within 5 days of the event finishing

 

The Premises Licence Holder shall ensure that all temporary traffic management (except for dismantling works signage) have been removed to the satisfaction of the licensing authority highways officer.

 

31 October

 The Premises Licence Holder shall attend and contribute to local authority debriefs

 

 

 

Note that mandatory conditions apply automatically.

 

 

Following the determination the Chairman of the Committee made the following comments

 

The Committee wished it to be known that in the development of the Traffic Management Plan it expected particular attention to be given to minimise the congestion around the site and in particular at the entrances (including the camping area) to the site. It also wished it to be known that there should be a focus on minimising litter before during and after the events.  Finally, with reference to page 11 item 5 of the Committee agenda, the Committee wished that there should be further consideration given to the advisability of automatic confiscation of tickets because of possible unintended consequences.