Agenda and minutes

3MG Executive Sub Board
Thursday, 16th October, 2008 3.00 p.m.

Venue: Conference Room 2, Municipal Building. View directions

No. Item


MINUTES pdf icon PDF 22 KB


The Minutes of the meeting held on 13th November 2007 were taken as read and signed as a correct record.


Financial Report , 3MG Landscape Contract pdf icon PDF 33 KB


The Board considered a report of the Strategic Director, Environment which confirmed that the 3MG Landscape contract would be delivered within the agreed budget of £1,170,381.  However, the Board was notified, as required by Standing Orders Relating to Finance 5.1.5, that the agreed tender price would be exceeded by approximately 10%.


Members were advised that commencement of the landscaping works had been held back by several months due to delays in the diversion of the sludge main by United Utilities. The contract started on site in May 2008, and the contractor had made good progress, accelerating his programme in order to bring the works back on schedule.  Members were provided with a map outlining the works (available on the Council’s website).


The Board was further advised that it had been necessary to include a number of unforeseen/additional items in the contract since it started on site, which would result in a projected overspend of the contract sum by £73,213.36, which represented just less than 10% over the tender sum of £762,236.09.  A full description of the items was set out in Appendix One to the report.  It was noted that a 10% contingency figure was normal for a project such as this one, however, Standing Orders relating to Finance require that expenditure exceeding 5% be reported to the relevant Executive Board.


The budget allocation for the project was £1,170,381, which was made up of funding from the North West Development Association, EDRF and Halton Borough Council’s capital allocation to the 3MG project. The estimated total spend on the project of £835, 000 would be accommodated within this budget allocation. The Council’s capital contribution would be approximately £117,000 out of its project allocation of £163,853, giving a saving to the Council of approximately £47,000 on the original budget estimate.


RESOLVED: That the report be noted.


Progress on Implementing the 3MG Masterplan pdf icon PDF 26 KB

Additional documents:


The Board considered a report of the Strategic Director, Environment which gave Members an update on the progress of implementing the 3MG Masterplan.


The Board was advised on progress in respect of the A5300 Western Approach, Network Rail’s GRIP approvals precess relating to the design of sidings, Landscaping, Halebank Recreation Ground, Private Sector Investment, Funding, Acquisitions and Skills and Recruitment.


         The Board was provided with a map of the overall Masterplan and pictures of Halebank Recreation Ground (available on the Council’s website). 




(1)                    the report be noted; and


(2)          the Board support the continuation of the Masterplan Programme.

MINUTES ISSUED: 31st October 2008

CALL IN: 7th November 2008

Any matter decided by the Executive Board may be called in no later than 7th November 2008