Issue - meetings

            The Board considered a report of the Strategic Director, Children and Young People which set out the range of Procurement Standard Documents and Standard Form Agreements, that were required to be submitted on 22 April 2009 as part of the BSF Programme.

            The Board was advised of the range of Procurement Standard Documents as follows:

• The Official Journal of the European Union (OJEU);
• Pre-Qualification Questionnaire;
• Pre-Qualification Evaluation Matrix;
• Descriptive Document;
• Invitation to Participate in Dialogue Volume 1 (IPD); and
• Invitation to Submit Final Bids.

It was reported that templates were available for the documents above which needed personalising in line with each Programme requirements.  The documents must then be agreed with Partnerships for schools.

It was further advised that there was a suite of Standard Form Agreements which must be approved by Partnerships for Schools, detailed as follows:

• Shareholders’ Agreements;
• Strategic Partnering Agreements;
• PFI Project Agreement;
• PFI Payment Mechanism;
• Funder’s Direct Agreement;
• Management Services Agreement;
• ICT Services Contract;
• ICT Payment Mechanism; and
• Design and Build Contract Lump Sum Option.

REASON FOR DECISION

The procurement Standard Documents and Standard Form Agreements must be agreed and submitted with the Outline Business Case on 22 April 2009.

ALTERNATIVE OPTIONS CONSIDERED AND REJECTED

Not applicable.

IMPLEMENTATION DATE

The Outline Business Case and supporting documents must be submitted to the DCSF and PfS by 22 April 2009.

RESOLVED: That

1)     the Chief Executive be authorised to agree the supporting Procurement Standard documents and Standard Form Agreements prior to the submission of the business case to Partnerships for Schools and DCSF; and

1)     the procurement process to be applied to the BSF Programme is that which is set out in the Partnerships for School guidance.