Issue - meetings

          The Board considered a report of the Executive Director – Adult Services, which sought approval to commence a new tender procedure for the supply of a Domiciliary Care Service in compliance with Procurement Standing Order 1.3.5, as the contract value will exceed £1m in value. The report also sought approval for a second pre-determined contract extension period commencing 2 April 2024 up to a period of 12 months as the contract value would exceed £5m.

Reason(s) for Decision

·       the decision is statutorily required;

·       the contract value is £5m; and

·       the decision impacts on all wards and communities within the Borough.

Alternative Options Considered and Rejected

There are no alternative options. The Council must commence a new tender procedure for the supply of a Domiciliary Care Service in compliance with Procurement Standing Order 1.3.5 to ensure continuity of Service once the current contract ceases.

Implementation Date

The proposed contract will be for an initial five years commencing 2 October 2024 until 1 October 2029 with an option to extend by 2 x 12 month periods, 2 October 2029 until 1 October 2030 and 2 October 2030 until 1 October 2031.

RESOLVED:  That

1)    the contents of the report be noted;

2)    the Preliminary Estimates Report to commence a new tendering procedure for a Domiciliary Care Service in compliance with Procurement Standing Order 1.3.5 be approved;

3)    in order to undertake the new tendering procedure in compliance with Procurement Standing Order 1.15.3, the second available pre-determined contract extension period of the current Domiciliary Care Service be approved; and

4)    in relation to recommendation 3 above, approval be given to the Executive Director – Adult Services, in consultation with the Portfolio Holder Adult Social Care, to agree the contract extension period with the incumbent Provider up to a maximum of 12 months from 2 April 2024.