Venue: The Boardroom, Municipal Building
Contact: Angela Scott on 0151 511 8670 or Email: Angela.scott@halton.gov.uk
No. | Item |
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Minutes: The Minutes of the meeting held on 14 December 2017 were taken as read and signed as a correct record. |
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Children Young People and Families Portfolio |
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Minutes: The Board considered a report of the Strategic Director, People, which
sought approval to commence a procurement process for the provision of Missing
from Home, Care and Exploitation Services for young people across Cheshire. The Board was advised that in 2012, the four Cheshire Local Authorities
(Halton, Warrington, Cheshire East and Cheshire West and Chester) agreed to
jointly commission a pan Cheshire Missing from Home Service. It had clear links
with Cheshire Constabulary’s missing from home co-ordinators to support young
people notified as missing from home or care. It was reported that in April
2014, the Service was expanded to include the emerging links around Child
Sexual Exploitation (CSE). Members were advised that Halton would lead on the procurement process,
in collaboration with the three Cheshire authorities, and seek delivery of a high
quality service which was effective in improving outcomes delivered by skilled
practitioners. It was expected that the Service would combine a balance of
advice and guidance with direct, evidenced based interventions for those that
required additional support. RESOLVED: That the Board approves Halton Borough Council to lead a joint
procurement exercise of Missing from Home and Care and Exploitation services
for young people across Cheshire with Cheshire East, Cheshire West and Chester
and Warrington Councils. |
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School Admission Arrangements 2019 - KEY DECISION PDF 211 KB Additional documents: Minutes: The Board considered a report of the Strategic Director, People, on the
school admission arrangements for 2019. The Board was advised that in October 2017, Halton Local Authority issued
a statutorily required paper on the proposed admission arrangements and
co-ordinated admission schemes for the September 2019 intake. It was noted that
the consultation ran until 17 November 2017, with no changes proposed to the
current oversubscription criteria for Local Authority schools. It was reported
that no responses to the consultation had been received. Reason(s) for
Decision The decision was
statutorily required and any revision to the proposed arrangements may adversely
affect school place planning, as detailed in the report. Alternative
Options Considered and Rejected Other options
considered and rejected included the allocation of places through random
allocation (lottery), and this method could be seen as arbitrary and random. Implementation
Date The Policy will
apply for the September 2019 academic intake. RESOLVED: That the Board approves the School Admissions Policy,
Admission Arrangements and Co-ordinated Schemes, attached to the report, for
admission to primary and secondary schools for the 2019/20 academic year. |
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Capital Programme 2018-19 - KEY DECISION PDF 302 KB Additional documents: Minutes: The Board considered a report of the Strategic Director, People, which
provided a summary of the Capital Programmes for 2018/19 for the People
Directorate. The Board was advised that in October 2017, the Department for Education
(DfE) announced the schools capital allocations grant
for 2018/19 and had confirmed that there would be no change in the methodology
used in 2017/18. It was reported that Halton would also receive Healthy Pupils
Capital Funding in 2018/19, for one financial year only, which was intended to
improve access to facilities such as kitchens, dining facilities, playgrounds,
changing rooms and sports facilities. The DfE had announced Special Provision
Capital Funding for local authorities to invest in provision for children and
young people with Special Educational Needs and Disabilities, aged 0-25, with
funding for a range of provision types where this would benefit children and
young people with health and care (EHC) plans. The latter funding was due to
commence in 2018/19, with Halton’s allocation over a
three year period being £500,000. Reason(s) for
Decision To
deliver and implement the Capital Programmes. Alternative
Options Considered and Rejected Not applicable. Implementation
Date Capital Programmes
would be implemented from 1 April 2018. RESOLVED: That 1) the
Capital Funding available for 2018/19 be noted; 2) the
proposals to be funded from School Condition Capital Allocation be approved:
and 3) Council be recommended to approve the Capital Allocations for inclusion in the Budget report. |
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Minutes: The Board considered a report of the Strategic Director, People, on the
contract for Parent to Parent Volunteer Support. The Board was advised that the existing Parent-to-Parent Volunteer
Support contract had been identified as being exceptionally well placed to
deliver additional provision to work with families that met the Troubled
Families criteria. The Volunteer Support service was staffed by individuals
that were qualified, skilled and experienced in delivering inter-parental
relationships provision and had been highly effective within the Borough in
supporting the key aspect of early intervention. It was noted that funding for
this support service had been allowed for within the existing Troubled Families
budget. RESOLVED: That the waiver of Procurement Standing Orders 1.14.3 and 1.14.4 to the value of £150,000 be approved, for the period 9 April 2018 to 8 April 2020, to facilitate the rapid implementation of inter-parental relationships provision, as part of the existing parent to parent support contract delivered within the Troubled Families initiative. |
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Health and Wellbeing Portfolio |
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Proposed new Halton Healthy Eating and Exercise service - KEY DECISION PDF 332 KB Minutes: The Board considered a report of the Director of Public Health, on a
proposed Halton Healthy Eating and Exercise Service. The Board was advised that following a review of the Weight Management
Services in Halton, the current service provision did not need the identified
needs of the local population. A new Service was proposed, which would be an
integrated Service where patients would be offered a choice based upon an holistic assessment of their weight management needs.
Members were advised that the proposed new Service would be developed by
enhancing the current well performing in-house provision provided by the Health
Improvement Team. Reason(s) for
Decision To provide a more
targeted and cost effective model for healthy eating and exercise services in
Halton, aimed at meeting the needs of the local population and improving health
outcomes. Alternative
Options Considered and Rejected Consideration was
given to going out to tender for a separate Tier 3 Weight Management Service.
However, this did not offer the opportunities presented by having an Integrated
Tier 2 and Tier 3 service, i.e. the potential for improved outcomes and
efficiency savings. Implementation
Date 1 April 2018. RESOLVED: That 1) the
contents of the report be noted; and 2) the proposals outlined be approved. |
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Minutes: The Board considered a report of the Strategic Director, People, which
sought approval to grant a Direct Award of a contract to deliver support
services at Barkla Fields and Naughton Fields Extra Care Schemes. The Board was advised that Extra Care Services had been delivered in
Halton since 2013. Halton Borough Council provided the support service at
Naughton Fields, although it was reported that the level of support for those
that moved there was not required. Halton Housing Trust (HHT) had secured
funding for another extra care scheme in Widnes. It was considered that a
support service that linked into HHT’s Amethyst Living Service and HHT’s
Housing Management provision would provide a more efficient and integrated
service. It was proposed that a direct award of a support service to HHT to
provide both housing and support at Barkla Fields and Naughton Fields, was considered the most effective option which
allowed flexibility and ensured continuity for individuals. RESOLVED: That 1) under
Procurement Standing Order 1.14.3 (d) the Board agrees to waive Procurement
Standing Orders 3.0 and 3.1; and 2) to
ensure the stability and continuity of the service, a Direct Award be granted to
Halton Housing Trust for the delivery of support services at Barkla Fields and
Naughton Fields Extra Care Schemes, from 1 April 2018 to 31 March 2023. |
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Minutes: The Board considered a report of the Strategic Director, People, which
sought approval to award a contract to the Carers Trust for a home based
respite care service. The Board was advised that the Authority currently had a jointly funded contract
in place with the Carers Trust, which was due to expire on 31 March 2018. It
was reported that an NHS Halton CCG scoping paper looking at the provision of
end of life care, recommended that further work was undertaken to support the
development of a different commissioning process to enable a new delivery model
for end of care life. The service provided by the Carers Trust would fall
within the remit of this end of life review, and this necessitated an extension
to their current contract for a further year. It was confirmed that the Quality
Assurance Team would continue to monitor the service to ensure the Council and
Halton residents received value for money. RESOLVED: That the use of Procurement Standing Order 1.14.3 (f)
be agreed to award a contract to the Carers Trust for a one year period from 1
April 2018 to 31 March 2019. |
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Public Health Annual Report - Women and Girls' Health - KEY DECISION PDF 308 KB Minutes: The Board considered a report of the Director of Public Health, on the
development of the Public Health Annual Report (PHAR) 2016/17 for Halton. The Board was advised that the PHAR was the Director of Public Health’s
independent expert assessment on the health of the local population. It was
reported that for 2016/17 the PHAR would focus on the health of women and girls
in Halton, and would highlight key topics pertinent to female health and issues
local women and girls believed to be the most significant areas for their
health. It was noted that the report used a life-course approach through a
number of sections including Start Well – Maternity; Start Well – Girls; Live
Well; and Age Well. Reason(s) for
Decision The Public Health
Annual Report was a statutory document. Alternative
Options Considered and Rejected No alternative
options were considered. Implementation
Date With
immediate effect following approval by Executive Board. RESOLVED: That the theme and development of the Public Health Annual
Report 2016/17 be noted. |
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Economic Development Portfolio |
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Industrial Strategy White Paper PDF 388 KB Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on the publication of the Government’s Industrial
Strategy White Paper (the Strategy), the potential implications and
opportunities for Halton and the impact on the Liverpool City Region. The Board was advised that the Government’s Industrial Strategy White
Paper, “Building a Britain Fit for the Future”, was published in November 2017
and considered the role of Government in boosting the UK economy, embracing
technology and the use of public procurement initiatives and the regulatory
environment to support business. It was reported that the White Paper was a
significant document because it set the agenda for economic policy over the
period of the current Parliament and beyond. The White Paper also confirmed that the Government would be pressing
ahead with a series of Sector Deals, with construction, life sciences,
automotive and artificial intelligence the first to benefit from a strategic,
long-term partnership with Government. In the Strategy, the Government had identified four “Grand Challenges”,
which were global trends that would shape the rapidly changing future. The
report considered the impact of the Strategy for Halton, how businesses could benefit and the role of
devolved authorities and partners in the delivery of elements of the economic
strategy. Members noted that Liverpool City Region (LCR) Combined Authority
could be in the first wave of areas to be invited to complete a Local
Industrial Strategy which would identify the allocation of resources and
funding. It was noted that work had already been undertaken in the LCR in
preparation and that it was intended that local organisations, businesses,
education establishments and local government would determine local growth priorities. RESOLVED: That 1) the
Industrial Strategy be used to inform Halton’s future
regeneration activities; and 2) Members
agree to the Council working with the Combined Authority to ensure that a
future Liverpool City Region Local Industrial Strategy reflects the Borough’s
regeneration priorities and opportunities. |
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Resources Portfolio |
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Directorate Performance Overview Reports for Quarter 2 2017 - 18 PDF 200 KB Additional documents:
Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on progress against key milestones/objectives and
performance targets for the second quarter 2017/18. The Board was advised that the Directorate Performance Overview Report
provided a strategic summary of key issues arising from performance in the
relevant quarter for each Directorate, being aligned to Council priorities or
functional areas. The Board noted that such information was key to the
Council’s management arrangements, with the Board having a key role in
monitoring performance and strengthening accountability. Performance management
would continue to be important in the demonstration of value for money and
outward accountability. RESOLVED: That the report and progress and performance information be
noted. |
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Discretionary Non-Domestic Rate Relief PDF 215 KB Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on an application for discretionary non-domestic rate
relief. The Board was advised that, under the amended provisions of the Local
Government Finance Act 1988, the Council was able to grant discretionary rate
relief to any business rate payer. Since 1 April 2017, the Council had been
responsible for meeting the full cost of all mandatory and discretionary rate
relief granted, as part of the Liverpool City Region 100% Business Rates
Retention Pilot Scheme. The report set out details of an application received from a registered
charity for rate relief. Members considered that, given the nature of the
charity and the very short period of occupation of the premises, in this
instance they would grant the full 20% rate relief on an exceptional basis. RESOLVED: That the request for 20% discretionary business rate
relief for Halton Christmas Toy Appeal for the period 15 November 2017 to 24
December 2017 be approved. |
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Transportation Portfolio |
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Highways Capital Improvement Term Contract Tender PDF 206 KB Minutes: The Board considered a report of the Strategic
Director, Enterprise, Community and Resources, which notified the Board of the
approval given to proceed with a procurement process for the provision of a
capital projects delivery contract for highway improvement works across the
Borough. The Board was advised that capital funded
schemes had been delivered through the existing Highway Maintenance and Improvement
Term Contract. It was proposed that the new arrangements would be set up for a
three year period, with the option to award a one year extension. It was noted
that this would be in line with current capital funding arrangements for
Sustainable Transport Enhancement Package (STEP) schemes, which were funded via
the Liverpool City Region. It was anticipated that the annual value of the
contract in total would be in the region of £800k, making the value of a three
year contract approximately £2.4m. As this figure was above the OJEU threshold,
the contract would be tendered using ‘The Chest’ procurement portal. RESOLVED: That Members note a
procurement process will be entered into via The Chest, with the purpose of
securing a capital projects delivery contract for the implementation of
projects to deliver sustainable highway improvement works across the Borough. |
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SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AND THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985 PART II In this case the Board has a discretion to exclude the press and public and, in view of the nature of the business to be transacted, it is RECOMMENDED that under Section 100A(4) of the Local Government Act 1972, having been satisfied that in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Part 1 of Schedule 12A to the Act. Minutes: The Board considered: 1)
Whether
Members of the press and public should be excluded from the meeting of the
Board during consideration of the following items of business in accordance
with Section 100A (4) of the Local Government Act 1972 because it was likely
that, in view of the nature of the business to be considered, exempt
information would be disclosed, being information defined in Section 100 (1)
and paragraphs 3 and 5 of Schedule 12A of the Local Government Act 1972; and 2)
Whether
the disclosure of information was in the public interest, whether any relevant
exemptions were applicable and whether, when applying the public interest test
and exemptions, the public interest in maintaining the exemption outweighed
that in disclosing the information. RESOLVED: That as, in all the circumstances of the case, the public
interest in maintaining the exemption outweighed that in disclosing the
information, members of the press and public be excluded from the meeting
during consideration of the following items of business in accordance with
Section 100A (4) of the Local Government Act 1972 because it was likely that,
in view of the nature of the business, exempt information would be disclosed,
being information defined in Section 100 (1) and paragraphs 3 and 5 of Schedule
12A of the Local Government Act 1972. |
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Resources Portfolio and Physical Environment Portfolio |
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Land Disposal of Employment Land at Johnson's Lane, Widnes Additional documents:
Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on the disposal of employment land at Johnson’s Lane,
Widnes. The Board was advised that, following negotiations, heads of terms had
been provisionally agreed for the sale of land at Johnsons Way, Widnes. It was
noted that the disposal was subject to planning permission being forthcoming.
The proposal would result in a capital receipt from the sale of land and
generate future rates income from the occupation of the site. RESOLVED: That 1) the
disposal of land shown edged red on the plan attached to the report, to the
company and for the value named in the recommendation, both subject to planning
permission and subject to contract, be approved; and 2) the
Operational Director, Economy, Enterprise and Property, be authorised to
arrange all required documentation to be completed to the satisfaction of the
Operational Director, Legal and Democratic Services. |
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Lakeside Phase 3 Castlefields Land Disposal Additional documents:
Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on the disposal of land known as Lakeside Phase 3, Castlefields, Runcorn. The Board was advised that the Lakeside area in Castlefields
had been identified for residential development within the Castlefields
Masterplan since 2003. It was reported that the Authority had been approached
with a proposal to acquire the final phase 3 site. It was noted that the
proposal also supported, and was consistent with, Council policy to build more
new homes in Halton and dispose of land assets in an economically effective
way. RESOLVED: That 1) disposal
of the site to the company and for the value named in the recommendation, subject
to contract, be approved; and 2) the
Strategic Director, Enterprise, Community and Resources, be authorised to
arrange for all required documentation to be completed to the satisfaction of
the Operational Director, Legal and Democratic Services. |
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(N.B. Councillor
Harris left the room prior to consideration of the following item of business
and took no part in the decision) |
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Resources Portfolio |
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Parklands Club, Chapel Lane, Widnes Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on The Parklands Club, Chapel Lane, Widnes. The report referred to discussions with the existing tenants of the
Club. RESOLVED: That 1) the proposals
and approach set out in the report be agreed; 2) authority
be delegated to the Operational Director, Economy, Enterprise and Property and
the Operational Director, Legal and Democratic Services, to present these
proposals to the tenants of the Club; and 3) subject to
the agreement of both parties, the actions outlined in the report be approved. |
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Transportation Portfolio |
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Joint Intelligent Transport Systems Contract for the Liverpool City Region Minutes: The Board considered a report of the Strategic Director, Enterprise,
Community and Resources, on the procurement of a Joint Intelligent Transport
Systems Control for the Liverpool City Region (LCR). The Board was advised that, in order to achieve savings and efficiencies
in the operation of highways and traffic functions within the LCR,
investigations had taken place to identify opportunities for joint working. One
of the first opportunities identified had been a joint contract for the supply,
installation and maintenance of Intelligent Transport Systems (ITS). The report
set out details of the procurement process and the benefits of a joint
contract. RESOLVED: That the Board approves Halton joining the Joint ITS
Contract for the Liverpool City Region and awarding the contract to the
Contractor detailed in paragraph 1.3. |
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MINUTES ISSUED: 23
January 2018 CALL-IN: 30 January
2018 Any matter decided by
the Executive Board may be called in no later than 5.00pm on 30 January 2018 |