Agenda and minutes

The minutes of the meeting held on 21^st December 2006 and 11^th January were taken as read and signed as a correct record.

            This item was deferred to a future meeting.

            The Sub-Committee considered a report which sought approval to dispose of the former Day Nursery Site at Okell Street, Runcorn.

 

            It was anticipated that the sale would produce a capital receipt in excess of £50,000. Section 123 of the Local Government Act 1972, required local authorities to achieve the best possible consideration when disposing of land and property interests. To ensure this, other potential uses of property would be examined, following which the property would be extensively marketed.

 

            RESOLVED: that

 

(1)            approval be given to dispose of the property by private treaty following a marketing exercise, and

 

(2)            approval be delegated to the Strategic Director Corporate and Policy to accept the highest offer with the details being reported to the Sub-Committee at the earliest opportunity.

            The Sub-Committee was advised on four quotations received from Contractors to carry out excavation work for the installation of underground recycling units.

 

            In considering the quotations received, it was proposed that the quote from Paddison Construction of £18,869.48 be accepted for the following reasons:

 

(i)         none of the other companies had direct experience of undertaking similar work;

 

(ii)        the requested work was very specialist and not just a standard excavation;

 

(iii)       when considering the variation in quotes there was uncertainty that the companies without the relevant experience completely understood the job specification;

 

(iv)            Paddison Construction Limited had the most relevant experience, having undertaken excavation work for several hundred underground banks, including 90% of the underground banks in the UK;

 

(v)            Paddison Construction was the appointed contractor of the Unit Manufacturers and used for installations of the underground unit following excavation;

 

(vi)       if problems occurred during the excavations it was felt that they would be able to deal with them much more efficiency due to their wealth of experience.

 

            Due to the reasons outlined above, it was requested that Standing Orders be waived and  Paddison Construction be appointed to carry out these works.

 

            RESOLVED: That

 

(1)       for the reasons stated in the report, the quotation submitted by Paddison Construction Limited, be accepted and the Operational Director, Environmental and Regulatory Services, in consultation with the portfolio holder for Environment, Leisure and Sport, be authorised to make the necessary arrangements to enter into a contract with that company;

 

(2)            Standing Order 4.1 of the Procurement Standing Orders be waived accordingly.

            The Sub-Committee considered a report which sought authority to carry out all the necessary steps in relation to the procurement of the following contracts:

 

(i)            Landfill Disposal; and

 

(ii)        Interim arrangements for the Management and Operation of Recycling and Household Waste Centres; (Civic Amenity Sites).

 

            The Council’s contractual arrangements for all Landfill Disposal and the Management and Operation of the Civic Amenity Sites end on 31^st January 2008 and authority was sought to put in place contractual arrangements for these services as from 1^st February 2008.

 

            At its meeting on 21^st September 2006, the Executive Board resolved that a formal partnership with the Merseyside Waste Disposal Authority be established for the procurement of appropriate Waste Treatment and Disposal for Services and Facilities. (EXB40/2006 refers).

 

            The Council was to be included in the joint procurement arrangements for the management and operation of the Council’s Civic Amenity Sites as from October 2008, but not the Landfill Disposal Contract as the Merseyside Waste Disposal Authority (MWDA) had already issued an OJEU Notice and PQQ for Landfill Disposal. The Council’s Consultants had not finalised their advice to the Council as to future arrangements with the MWDA and as such a number of contingencies had to be provided.

 

            The Landfill Disposal Contract would commence on 1^st February 2008. Halton would seek to participate with the MWDA on joint landfill disposal arrangements at the first opportunity. Given the review periods within the MWDA contract, the period of contract could be between 5 years and 8 months and 8 years and 8 months. The estimated value was as follows:

 

-            Estimated annual value - £621.000;

-            Estimated value for 5 years and 8 months

            - £3.90m

-            Estimated value for 8 years and 8 months

            - £6.98m

 

            With regard to the provision of interim arrangements for the management and operation of recycling and household waste centre (Civic Amenity Sites), it was proposed that the estimated value from 1^st February 2008 for a period of 8 months would be £690,000 (excluding  Landfill Tax), based on the existing specification.

 

            Despite the position set out above, the Council’s consultants were still evaluating the process of integrating into the arrangements being prepared by the MWDA. There were a number of potential outcomes of that evaluation which could impact on the Council’s proposals for either or both of the contracts, details of which and the possible contingency arrangements were outlined in the report.

 

            RESOLVED: That

 

(1)       the Operational Director, Environmental and Regulatory Services, be authorised in consultation with the Portfolioholder for Environment, Leisure and Sport, to proceed with the procurement process as outlined in the report and to take all steps deemed appropriate (including the selection of tenderers) up to the point of receipt of tenders;

 

(2)       the tenders be reported back to the Executive Board Sub Committee for decision;

 

(3)       should negotiations with the MWDA result in a conclusion that the subject matter of proposed Landfill Disposal Contract (Contract A) could be included within arrangements being  ...  view the full minutes text for item 71.

MINUTES ISSUED: 2^nd February 2007

CALL IN: 8^th February 2007

Any matter decided by the Executive Board Sub Committee may be called in no later than 8^th February 2007